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Digital signature in Spain: Why do I need a digital certificate and how do I get one?

Paperwork and admin in Spain can be made much easier with the help of an electronic signature, which you can obtain online

In Spain, digital signatures have become much more commonplace and used across the board in various administrative bodies. They are a legally recognised method of authenticating electronic documents and transactions, and so are incredibly useful when trying to take care of any administrative tasks online.

They provide a secure and legally valid method of signing electronic documents, reducing the need for paper-based processes and enhancing efficiency in various sectors. Whether it’s property paperwork, admin about your pension or tax returns information, having a digital signature is by far the easiest way to go.

But how can you get a digital signature in Spain?

Digital signatures are governed by the Ley 59/2003, de 19 de diciembre, de Firma Electrónica (Electronic Signature Law). Digital signatures can be obtained from various places, for example authorised agents such as Heniam & Associates, town halls and also from the FNMT (La Fábrica Nacional de Moneda y Timbre).

Once generated by any of the above listed agencies, they can be installed on your computer or mobile phone and can be used to access a whole host of administrative services. The certificate does have an expiry date, but it can be easily renewed.

Digital signatures are the way of the future. Here’s why:

Legal framework: The Electronic Signature Law establishes the legal framework for digital signatures in Spain. It defines the requirements for digital signatures to be considered legally equivalent to handwritten signatures and specifies the responsibilities of certification service providers (CSPs).
Legal validity: Documents signed with digital signatures are legally valid in Spain, provided they meet the requirements specified in the Electronic Signature Law. Digital signatures are considered evidence in legal proceedings and have the same legal effect as handwritten signatures.
Cross-border recognition: Spain recognises digital signatures issued by other EU member states that comply with the requirements of the eIDAS Regulation (Regulation (EU) No 910/2014). Likewise, digital signatures issued in Spain are recognised in other EU countries under the principle of mutual recognition.

Digital signatures can be used to access most Spanish administrative offices:

See your Citizen File at the town hall, where you can request a copy of your padrón without the need to visit an office
Contact your doctor and request an appointment
Send your GP a text message or view your prescriptions
Use the DGT app and view your driving licence, any fines, see what vehicles are registered in your name

These are just a few examples, but there are so many more. And all this from the comfort of your living room without the need for a face-to-face appointment or to travel to individual offices!

For help getting your digital signature in Spain to make your life easier, contact Heniam & Associates now using the details below:

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Heniam & Associates for Conveyancing, paperwork, legal advice and immigration throughout the Region of Murcia

Catering for the needs of expats living all over Spain, and particularly in the Costa Cálida and the Costa Blanca, Heniam & Associates offer a wide range of services including conveyancing, legal and administrative advice.

At the same time, their team of dedicated professionals appreciate the need to assist you in an easy and reliable manner, allowing you as much time as possible to enjoy your freedom, relax and make the most out of life in Spain. Without sacrificing efficiency, they offer personalised services to each and every client, listening to their needs in order to provide exactly the right service and desired outcome.

In the all-important field of Legal and Administrative Services, Heniam & Associates provide help in a wide range of matters including (but not limited to):

Conveyancing
Legal and professional communication assistance
NIE and TIE Applications
Commercial and company set-up and licensing
Spanish health and administrative services
Support and assistance with regulatory bodies
Professional will writing services and advice on intestate inheritance laws (both in the UK and in Spain)
Contract drafting (for businesses and individuals)
Dispute resolution
Digital signatures and certificates

Whether taking advantage of our conveyancing services or any other legal matter Heniam & Associates’ business partner HeniamLegal will represent you in the best possible way, excelling especially in their conveyancing service.

When buying a property in a foreign country it can be challenging to understand all of the steps that have to be taken. Heniam knows that buying a home can be stressful and they want to ensure that you have the resources that you need to make sure that the transaction is as smooth as possible so that you can start to enjoy your new home without worrying about the details and any purchase pitfalls.

HeniamLegal will be on hand to assist you with every part of the process. They have dedicated professionals on hand to assist you every step of the way ensuring that all of the relevant checks and investigations are carried out and, of course, negotiating on your behalf and protecting your interests. You will always have the support you need with HeniamLegal and Heniam & Associates.

Heniam & Associates In addition, translation services are provided either for written documents or for occasions such as visits to the doctor or to administrative offices, and assistance is provided in finding the best deal on foreign currency transfers.